draftconstitution

Constitution of the Council of Ontario Educational Developers First draft Dec 9 2007 Revision 20 Feb 2008 Revision 31 Oct 2008 Revision 5 Nov 2008 Revision 12 Nov 2008 Revision 13 Nov 2008 Revision 14 Nov 2008; Accepted unanimously at Ryerson University, COED annual meeting (3 abstentions from guests) Suggested Revision (by OCAV) 20 Jan 2009 -- see highlighted text ( green ) Revision 28 Feb 2009 -- see highlighted text ( orange ). If these revisions are acceptable, we will need to hold a vote before or at the next General Meeting to make the changes (November 2009) Proposed Amendments from Council of Ontario Universities 3 March 2009 -- see highlighted text ( yellow ) [vote needed to amend]
 * Proposed Amendments Accepted by e-vote**, October 15 2009. Wendy Hardman, UOIT presiding over the vote.

Trevor Holmes, CTE University of Waterloo with input from Carole Dence, CUT, University of Ottawa and Nicola Simmons, CTE, University of Waterloo

Article I: Name

The name of the organization shall be the Council of Ontario Educational Developers (COED). COED is affiliated with the Ontario Council of Academic Vice-Presidents (OCAV), an affiliate of the Council of Ontario Universities (COU). [this green text would be removed] Article II: Affiliations

COED is affiliated with the Ontario Council of Academic Vice-Presidents (OCAV), an affiliate of the Council of Ontario Universities (COU). Article III : Aims and Objectives

The aim of the COED shall be to act as a forum and space of collaborative activity for university, college, and independent consulting personnel charged with the design, delivery, and assessment of educational development programming in higher education in Ontario.

The COED shall:

1. Promote educational development, that is, the training of postsecondary educators in principles and best practices of course design, delivery, and assessment, the pedagogically sound use of learning technologies, and the theorizing of this growing field of practice and inquiry, as a basic function in tertiary education in Ontario 2. Represent and advocate for educational development and developers in Ontario postsecondary education 3. Concern itself with the quality of educational development programming in Ontario 4. Facilitate communication among members for purposes of professional development and common understanding 5. Coordinate the dissemination and archiving of resources useful to the work of educational development as prioritized by individual institutions as well as, where appropriate, by the Council of Ontario Universities and its affiliate, the Ontario Council of Academic Vice Presidents (OCAV) 6. Collaborate with other COU affiliates and counterparts in the College system as necessary and appropriate 7. Collaborate with the Educational Developers Caucus (EDC) of the Society for Teaching and Learning in Higher Education (STLHE) 8. Build partnerships with external groups and institutions for the betterment of our provincial tertiary education system and where possible, that of other provinces and nations. 9. Support the work of the Council of Ontario Universities and of the Ministry of Training, Colleges, and Universities where such work coincides with the aims and objectives of COED. In accordance with COU requirements, COED will not make representations to the Ministry on matters related to university governance, finance or enrolment without first reporting to OCAV and seeking, through OCAV, COU’s agreement.

Article IV : Membership

COED, like its national counterpart the Educational Developers Caucus of STLHE, defines itself as a community of practice. Invited to join are those who have current, former or imminent responsibility for planning, organizing, or delivery of educational development programmes or activities within post-secondary education in Ontario, and who support the aims of COED.

Article V : Powers

The COED shall have power to establish its own By-Laws and to appoint committees or task forces in order to fulfill its purposes.

Article VI : By-Laws

By-Laws may be adopted, amended, suspended or rescinded by a simple majority of members of the COED present and voting at any meeting at which quorum is declared, provided that written notice of motion be sent to the entire membership not less than ten days prior to the date of the meeting. Voting on By-law adoptions, amendments, suspensions or rescindments by secure electronic means is acceptable with at least two weeks notice followed by two weeks in which to vote. In the case of electronic voting, a simple majority of votes cast shall be considered equivalent to a simple majority of members present.

Article VII : Constitutional Amendments

This constitution may be amended by a two-thirds majority of members of the COED present and voting at any meeting, provided that written notice of the proposed change or substance thereof be sent to the entire membership not less than ten days prior to the date of the meeting and provided either that at least two-thirds of the members are in attendance or alternatively that quorum is declared and fully two-thirds of all members have votes counted either at the meeting or prior to it via secure electronic means.

Article VIII : Dissolution of the Council

The COED may be dissolved by a two-thirds majority of members of the COED present and voting at any meeting, provided that written notice of the proposed dissolution be sent to the entire membership not less than ten days prior to the date of the meeting and provided either that at least two-thirds of the members are in attendance or alternatively that quorum is declared and fully two-thirds of all members have votes counted either at the meeting or prior to it via secure electronic means.

BY-LAWS

By-Law I. Officers Constituting the Executive Committee

The Officers of COED who shall each serve a three-year term (non-renewable) as they rotate through specific positions shall be:

1. A Chair, who shall arrange meetings, consult with members in the preparation of agendas, distribute agendas at least ten days in advance of meetings and liaise with OCAV and other relevant organisations. [REMOVE WHAT FOLLOWS in #1...] appropriately with our Affiliates and other relevant organisations. (REMOVE WHAT FOLLOWS in #1...) with the Council of Ontario Universities (COU), the Ministry of Training, Colleges and Universities (MTCU), the Educational Developers Caucus (EDC), and other appropriate bodies as requested or as necessary. OCAV shall be kept apprised of meetings with the Ministry. 2. An immediate Past-Chair (in the first two years of the existence of COED, this role shall be taken up by a member of the task force charged with the creation of the COED, to be selected by the other COED Members), who shall chair the Nominating Committee and oversee elections.

3. A Chair-Elect who shall perform Secretarial and Communications duties internally, namely maintain a current list of members, maintain minutes of meetings, and organize communications with the Officers and the membership, and who shall fulfill the Chair’s duties should the Chair be unable to or absent.

Additionally, the following positions shall be created as needed:

4. A Treasurer (//ex officio//), who shall be responsible for all finances associated with COED business. Since no money currently is involved in the business of COED, this seat can remain vacant until such time as it becomes necessary to fill it.

5. A number of positions (//ex officio//) appointed or elected for specific tasks or projects, who shall lead working groups or committees as needed and report on their progress

By-Law II. Meetings

Meetings shall be called by the Chair or the Executive Committee in the Fall term of each year, where possible at the National EDC conference and at the national STLHE conference, and at other times as required, or upon the written request of six members. The purpose of the meeting shall be stated in the call. The Fall meeting shall be the annual meeting.

Meetings of the Executive shall be monthly by teleconference or other means, and any meetings of Committees and/or Task Forces shall be set as needed.

By-Law III. Attendance

A member of the Council who is unable to attend a meeting may delegate a member of his/her staff to attend and vote during the absence of the member but not to act as an officer.

By-Law IV. Quorum

A simple majority of the members of COED or their delegates shall constitute a quorum for any meeting.

By-Law V. Elections

The election of officers shall take place at the annual meeting. A Nominating Committee, consisting of the Immediate Past-Chair, as chair, and two other members selected at the previous annual meeting of the COED, shall present a slate of nominees reflecting the various regions and sizes of institutions. If there is more than one nomination for an office, the meeting shall agree on election rules before voting. No one shall be nominated without his/her consent.

By-Law VI. Replacements

An officer, except the Chair, who finds it necessary to relinquish office (through retirement, resignation, or otherwise) shall be replaced by a successor elected for the un-expired term. A mail or secure electronic vote may be conducted, if necessary, by the Chair-Elect or by the Chair if it is the post of Chair-Elect that becomes vacant.

By-Law VII. Voting

Each individual member of the COED shall be entitled to one vote. The Chair may vote.

By-Law VIII. Rules

The functions of COED and the conduct of its members shall be governed by the regulations:

1. contained in the Constitution of the COED 2. contained in Sturgis, Standard Code of Parliamentary Procedure

Sources consulted: Articles and By-Laws from OCUL, OCULL, EDC, and STLHE.